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Privacy Practices

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NOTICE OF PRIVACY PRACTICES

This Notice describes how medical and mental health information about you may be used and disclosed, and how you can access this information. Please review it carefully.

OUR LEGAL DUTIES

Knight Therapy Services is required by law to:

  • Maintain the privacy and security of your Protected Health Information (PHI)

  • Provide you with this Notice of Privacy Practices

  • Follow the terms of this Notice currently in effect

  • Notify you in the event of a breach of unsecured PHI

HOW YOUR PHI IS STORED AND MANAGED

Knight Therapy Services uses SimplePractice, a HIPAA-compliant electronic health record (EHR) system, to store and manage client information. SimplePractice provides:

  • Secure storage of clinical records

  • HIPAA-compliant client messaging

  • Secure telehealth services

  • Electronic billing and documentation

Access to your PHI is limited to authorized providers and staff and protected through administrative, technical, and physical safeguards.

HOW WE MAY USE AND DISCLOSE YOUR PHI

1. Treatment

We may use and disclose PHI to provide, coordinate, or manage your behavioral health care.
Examples include:

  • Therapy sessions and treatment planning

  • Clinical documentation within SimplePractice

  • Consultation with other providers involved in your care, when appropriate

2. Payment

We may use and disclose PHI to obtain payment for services, including:

  • Insurance billing

  • Claims submission through SimplePractice

  • Payment processing and collections

3. Health Care Operations

We may use PHI for practice operations, such as:

  • Quality assurance and supervision

  • Practice management

  • Compliance and administrative review

ELECTRONIC COMMUNICATION & CLIENT PORTAL

SimplePractice offers a secure client portal that may be used for:

  • Scheduling

  • Secure messaging

  • Telehealth sessions

  • Intake forms and documents

While the client portal is secure, email and text messaging outside the portal may carry privacy risks. By choosing to communicate outside the portal, you acknowledge and accept those risks.

TELEHEALTH SERVICES

Telehealth services are provided through SimplePractice’s HIPAA-compliant video platform. While reasonable safeguards are in place, no electronic system is entirely risk-free.

Clients are responsible for:

  • Ensuring privacy on their end

  • Using secure internet connections when possible

OTHER PERMITTED OR REQUIRED DISCLOSURES

We may disclose PHI:

  • As required by federal or Illinois law

  • To prevent serious and imminent harm to you or others

  • For reports of abuse, neglect, or domestic violence

  • In response to court orders or legal processes

Illinois law may require additional authorization for certain mental health disclosures.

USES AND DISCLOSURES REQUIRING WRITTEN AUTHORIZATION

We will obtain your written authorization before:

  • Releasing psychotherapy notes (except as permitted by law)

  • Using PHI for marketing purposes

  • Sharing information with third parties not involved in treatment, payment, or operations

You may revoke authorization in writing at any time, except where action has already been taken.

YOUR RIGHTS

You have the right to:

  • Access and obtain a copy of your records (with limited exceptions)

  • Request corrections or amendments

  • Request restrictions on certain uses or disclosures

  • Request confidential communications

  • Receive an accounting of disclosures

  • Obtain a paper copy of this Notice

Requests must be submitted in writing and may be processed through SimplePractice.

SPECIAL MENTAL HEALTH PROTECTIONS

Mental health records are subject to additional protections under Illinois law. Certain disclosures require explicit written authorization, even when HIPAA permits disclosure.

COMPLAINTS

If you believe your privacy rights have been violated, you may file a complaint with:

  • Knight Therapy Services, or

  • The U.S. Department of Health and Human Services

You will not be retaliated against for filing a complaint.

CONTACT INFORMATION

Knight Therapy Services, LLC
Privacy Officer: Amy Knight, Owner
Phone: 779-600-2658
Email: aknight@knighttherapyservices.com
Location: Illinois

CHANGES TO THIS NOTICE

We reserve the right to revise this Notice. Any changes will apply to all PHI we maintain and will be made available upon request and on our website.